Purchase Requests
For routine purchases under $10,000. For quotes or large orders, use a Purchase Order.
Request Details
Title & Justification
🏆 Supplier Selection
Estimated Items
| Description | Qty | Unit | Est. Unit Cost | Amount |
|---|
Notes
📎 Supporting Documents
Or attach via the file attachment area below. Either a URL or an attachment satisfies the gate.
PDF, Word, or image — max 10 MB per file
🏢 Vendor
+🏦 Supplier Banking / Payment Info — required before PO creation
+Purchase Orders
Order Details
Ship To
Line Items
| Description | Qty | Unit | Unit Price | Amount |
|---|
Terms & Notes
Vendors
📦 Receiving
🧾 Invoices
🛒 Vendor Portal
For direct website purchases via credit card — no formal PO needed. Submitted requests go to your approvers.
Purchase Details
Cart Screenshot / Quote
Attach a screenshot of your cart, a quote PDF, or any supporting document.
🎫 Submit a Support Ticket
New Ticket
⭐ Pre-RfQs — wish list
Capture potential purchases here. When one is ready to pursue, open it and click Convert to RfQ to move it into the formal RfQ pipeline.
Requests for Quotation
RfQ Details
Request Details
Future Considerations
Scope & Description
📄 Scope Documents
🏢 Bidders
📄 Tax Exemption Certificate
Vendor / Seller
Purchase Details
Signer
Signature
Saved signatureStored in your browser
Draw your signature here
Organization Details
Budget Categories
Set a monthly budget per category. Spend is tracked from all active POs and approved PRs.
Auto-Numbering
Set the next number that will be assigned when a new record is created. Counters increment automatically — only change these if you need to correct a value after a deploy.
e.g. "PR-" → PR-001
e.g. "PO-" → PO-001
e.g. "RFQ-" → RFQ-001
e.g. "WISH-" → WISH-001
e.g. "GR-" → GR-0001
e.g. "CP-" → CP-001
Email Notifications
Configure who gets notified at each stage of the approval workflow.
Receives an email when a requester submits a PR or PO for processing.
Receives an email when a PR or PO is set to Pending Dina Approval.
Notified whenever a PR/PO over $10,000 is routed to Dina for approval.
Also notified whenever a PR/PO over $10,000 is routed to Dina for approval.
Receives cart purchase requests for approval. Either approver can approve independently.
Also receives cart purchase requests for approval.
Support tickets submitted from the Tickets tab are emailed here to create Jira issues.
Admin Access
Only these email addresses will see the full admin portal. Anyone not on the list is sent to the submitter portal instead. Leave empty to give everyone admin access (useful during initial setup).
Danger Zone
Delete all Purchase Requests
Cannot be undone.
Delete all Purchase Orders
Cannot be undone.
Delete all Vendors
Cannot be undone.